- Background in print
- Background Screening Process | Child Care | Health & Senior Services
- Community and Environment
- Employment & Background Checks
LII U. Code Title Protection of Children and Other Persons Chapter Requirement for background checks. Code Notes prev next. All existing staff shall receive such checks not later than May 29, Examples of non-records include: Correspondence that is only needed for a short period of time and does not have substantive business value; Calendars; Informational items such as publications and extra copies of documents kept only for convenience or reference; personal or casual correspondence, Reminders and ticklers that are needed only for a short period of time and do not have substantive business value.
Original records may be created by a GitLab employee, received by GitLab from an outside source, or may be forms processed by a GitLab department. A copy of a record is typically a duplicate that was created for dissemination or handy reference.
There is no obligation to retain copies. Copies may be disposed of when they are no longer needed. Responsibility for Developing and Managing Records GitLab employees are responsible for making and keeping records of their work. In that regard, they have four basic obligations: Create records needed to do the business of GitLab, record decisions on actions taken, and document activities for which they are responsible.
Take care of records so that information can be found when needed. This means setting up adequate directories and files, and filing materials regularly and carefully in a manner that allows them to be safely stored and efficiently retrieved when necessary. Carry out the destruction or retention of records under their control; This includes transferring records to storage or destruction of records in accordance with GitLab Records Retention Schedule and verifying records are destroyed in a manner conducive to prevent the release of sensitive information into the public domain i.
The individual or department that maintains the official version of a record is responsible for managing the record. This is known as the Record Owner. The Record Owner is responsible for the use, retention, and destruction of that record, unless and until a record is officially transferred to a designated archive or storage center.
Background in print
Management of Electronic Records The Record Owner ensures that electronically-generated records are identified, and the systems used to store the records comply with this Records Retention Policy and Records Retention Schedule. Records may be managed in either a paper format or an electronic format. Electronic recordkeeping systems must be designed to ensure the security and integrity of the records, preservation of records for the time when they are needed, and migration of data to other GitLab systems or subsequent systems. GitLab employees should create an electronic filing system located in the appropriate server for their department or function, with specific folders for each employee and for each matter, and transfer their GitLab records to those folders, or at least copy them to those folders, as soon as possible after those records are created.
Email and Slack communications are subject to the same records retention procedures that apply to other documents and must be retained in accordance with GitLab Records Retention Schedule. The following guidelines apply to emails and Slack:.
Background Screening Process | Child Care | Health & Senior Services
The status of any particular communication i. The responsibility of maintaining and retaining an internally created and distributed document most often falls on the author, not the recipient. GitLab employees who receive emails from outside GitLab are responsible for proper management of those communications.
In an effort to be environmentally conscious, the printing of emails for record retention purposes discouraged. GitLab strongly discourages the storage of voluminous non-record email messages because of the limited value of such messages, and the cost and confusion associated with unmanaged retention and proliferation of email. Unmanaged retention of messages fills up storage space on the network servers, extends the amount of time to backup data, requires additional resources to maintain, slows performance, and can potentially lead to an inaccurate history of GitLab because it is haphazard and incomplete.
If a non-record email no longer has business value, it should be deleted. The Records Retention Schedule will ensure that records are safely preserved until the retention period has expired. GitLab recommends that the records be destroyed in the normal course of business in accordance with the Records Retention Policy and Records Retention Schedule.
In some instances, GitLab may choose to permanently preserve information for business or historical reasons. Such records are specifically designated in the Records Retention Schedule. It applies to all records, regardless of format. Retention of records according to the Records Retention Schedule must be observed to ensure consistent application of reasonable due diligence in recordkeeping practices. The retention periods in the Records Retention Schedule applies to the "original" version, or official record, of each information asset. Copies of records should be destroyed when they are no longer needed.
All Record Control processes will contain documented procedures clearly defining methods for identifying, storing, protecting and retrieving Records. Identification methods should include a recommended destruction date and a mechanism for efficient retrieval of the information.
Storage will be in such a form as to preserve the integrity of the data and prevent eroding, tampering or altering the data. Protection of the stored information will be in such a form as to ensure the integrity of the storage mechanism. Disposal of the information will be in such a form as to protect the sensitive nature of the information therein and prevent release into the public domain. In addition, destruction of non-record materials identified in the Litigation Hold is suspended. Employees will consult the Data Classification and Handling Procedures for details on retention, destruction and storage of all Records.
Litigation Holds GitLab is occasionally the subject of threatened or pending litigation or administrative proceedings. The Litigation Hold will provide a description of records and other documents that must be preserved. The failure to preserve records, documents and other evidence could subject GitLab to fines or sanctions. It is therefore very important to manage documents and other evidence in strict accordance with the Litigation Hold.
Such documents will be promptly screened and managed in accordance with the Policy directives. The following guidelines apply: All records should be transferred to the new Record Owner, or as directed by GitLab. Legal Department must be informed of the identity of the new Record Owner and provided a description of the records transferred. To ensure this, Legal Department must be involved in all decisions concerning the destruction or transfer of such records.
Dispose of non-record materials as soon as the employee no longer needs them. Remove or destroy any personal materials. Identify active records that are needed for current business and arrange for their transfer to the new Record Owner or as directed.
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The supervisor of the former employee whose employment was terminated is responsible for compliance with the steps described above. To the extent agreed to by GitLab, those contractual obligations must be honored. If there is a conflict between the Record Retention Schedule and a contract, the longer of the two terms shall prevail unless otherwise prevented by law.
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Accurate and reliable records are crucial to our business. Records will be maintained accurately to:. There is never a reason to make false or misleading entries. Undisclosed or unrecorded funds, payments, or receipts are inconsistent with our business practices and are prohibited. Our records are our corporate memory, providing evidence of actions and decisions and containing data and information critical to the continuity of our business. Records consist of all forms of information created or received by GitLab, whether originals or copies, regardless of media. Examples of company records include:.
We are responsible for properly labeling and carefully handling confidential, sensitive, and proprietary information and securing it when not in use. We do not destroy official company documents or records before the retention time expires, but do destroy documents when they no longer have useful business purpose.
We have an obligation to make sound business decisions in the best interests of GitLab without the influence of personal interests or gain. Our company requires you to avoid any conflict, or even the appearance of a conflict, between your personal interests and the interests of our company. A conflict exists when your interests, duties, obligations or activities, or those of a family member are, or appear to be, in conflict or incompatible with the interests of GitLab.
Conflicts of interest expose our personal judgment and that of our company to increased scrutiny and criticism and can undermine our credibility and the trust that others place in us. Should any business or personal conflict of interest arise, or even appear to arise, you should disclose it immediately to leadership for review. In some instances, disclosure may not be sufficient and we may require that the conduct be stopped or that actions taken be reversed where possible. As it is impossible to describe every potential conflict, we rely on you to exercise sound judgment, to seek advice when appropriate, and to adhere to the highest standards of integrity.
GitLab is often required to disclose any organizational or personal conflict of interest to various third parties. To ensure accuracy in our disclosures, please notify Compliance at Compliance gitlab. GitLab employees and contractors are not authorized to speak with the media, investors, or analysts on behalf of our company unless authorized by our Marketing department. Unless authorized, do not give the impression that you are speaking on behalf of GitLab in any communication that may become public.
This includes posts to online forums, social media sites, blogs, chat rooms, and bulletin boards. This policy also applies to comments to journalists about specific matters that relate to our businesses, as well as letters to the editor and endorsements of products or services. When attending Contribute or any conference, public meeting, customer meeting or meet-up, kindly keep in mind you are representing GitLab.
Community and Environment
Personal hygiene and hygiene in general helps to maintain health and prevent the spread of diseases and various other illnesses. We motivate everyone to maintain cleanliness.
For more information about our Contribute Code of Conduct, read more here. We pride ourselves on being a company that operates with integrity, makes good choices, and does the right thing in every aspect of our business. We will continually challenge ourselves to define what being a responsible company means to us, and work to translate our definition into behavior and improvements at GitLab. We seek to align our social and environmental efforts with our business goals and continue to develop both qualitative and quantitative metrics to assess our progress.
You may support the political process through personal contributions or by volunteering your personal time to the candidates or organizations of your choice. These activities, however, must not be conducted on company time or involve the use of any company resources. You may not make or commit to political contributions on behalf of GitLab. We support community development throughout the world. GitLab employees or contractors may contribute to these efforts, or may choose to contribute to organizations of their own choice.
Employment & Background Checks
However, as with political activities, you may not use company resources to personally support charitable or other non-profit institutions not specifically sanctioned or supported by our company. You should consult the Legal department if you have questions about permissible use of company resources. We are committed to upholding fundamental human rights and believe that all human beings around the world should be treated with dignity, fairness, and respect.
Our company will only engage suppliers and direct contractors who demonstrate a serious commitment to the health and safety of their workers, and operate in compliance with human rights laws. GitLab does not use or condone the use of slave labor or human trafficking, denounces any degrading treatment of individuals or unsafe working condition, and supports our products being free of conflict minerals.
Slavery and Human Trafficking are crimes and violations of fundamental human rights.